Summary:
Directs, implements, and supervises all aspects and functions of student records and accountability in accordance with government and management directives, while providing quality services to students. Directly supervises records clerks.
- Supervises and evaluates personnel under his/her management regarding performance, disciplinary actions, promotions, and/or merit increases.
- Serves as the gatekeeper of all applicant files, maintain a single ongoing log, to include the location of every applicant file, how long the file has been on center, who the file was sent to, how long the file has been with a particular department, and the center’s recommendation regarding enrollment.
- Ensures the updated status of all pending arrivals in CIS to inform OA and center management.
- Schedules sufficient arrivals to achieve and maintain contracted design capacity (On-Board Strength) through collaboration with OA contractors in geographic assignment plan (GAP).
- Works with counselors in returning AWOL students back to Center. Ensures prompt documentation of AWOL retrieval efforts in CIS and student personnel files.
- Supervises the input of students’ records and credentials in CIS in compliance with the PRH.
- Ensures morning accountability checks are received, certified, and daily morning reports are made available to all department in a timely manner.
- Develops and distributes various reports such as the morning report, OMS projections, pending arrivals, projected separations, and other reports, as requested by management.
- Coordinates commercial transportation needs of students in compliance with the PRH and Department of Labor Manual Series – DLMS 7 – Travel Management.
Qualifications/Experience:
High School Diploma or GED, Bachelor’s Degree preferred. Valid Driver’s License. One-year supervisory experience. Knowledge of Microsoft® applications required.
